2018 March 3rd Class–Communications Management and 2017 March Paper

Hello all

we discussed the elements of different reports

1. Elements of a Highlight Report

2. Elements of an Exception Report

3. Elements of a End Stage Report (Home work)

4. Elements of a Lessons learnt report ( Home Work)

And the past papers

A1 – We will do next week once we complete the chapter on Project Configuration and Change Management

A2 – Scheduling – we have already done this in class

** remember to practice AON redrawing with changes ( part b)

A3 part a

Skills of a PM

• Leadership Skills
• Communication skills
• problem solving skills
• good estimation skills
• people management
• negotiation skills

Attributes of a PM

• patience
• understanding people ( empathy )
• belief in quality
• customer focus
• adopting to changes
• motivating team
• document handling
• listening

A3 part B – done – refer to slide

A3 part c – PROBELM SOLIVING STRATEGIES

• analyse the root causes for this situation
• discuss with team members and senior management
• go through reports and analyse performance parameters
• discuss and generate possible solutions
• choose the most effective solution
• implement the solution
• analyse the growth of performance and effectiveness of the solution

B4

Process 1 – Concept formation and Analysis   (outcomes : req specification )

• Feasibility study and report
• requirements analysis
• requirements specification

Process 2 – System and Software Design (design diagrams eg : DFD , ER , ELH , Class , Sequence etc )

• process design
• interface design
• database design

Process 3 – Development and Testing (outcomes : COde , Application program , developed databases and interfaces , finalised documentations – system and user documentations )

• coding
• database development
• interface development
• unit , integration , system and user acceptance testing

Process 4 _ Implementation and Maintenance ( outcomes : bug reports , change requests , upgraded system )

• site preparation
• training and development
• installation
• final testing
• bug fixing / improvements / upgrades

B4 part 2

Verification – are we building the project and product right – are there any errors ? defects ? is the system well tested ?

Validation – are we building the right product or project ? – have we understood the requirements correct ?

B5  part a

already available in printed note

B5 part b

ISO 9001 – process oriented , customer focus , SYstem approach to management

ISO 9126 – Product Oriented , completely product focussed , products and modules no mention about people , processes

B5 part c

Review techniques are static techniques ( without executing a code )

1. Peer review
2. Desk check / dry run
3. walkthrough
4. proof reading

B6

Agile approach

- Changes are welcome at any  stage of the project

- customers are continuously involved in development

- no rigid steps

- iterative development

compare these with waterfall .

B6 part b

MOSCOW rules – refer to note

part c

XP diagram explain with sprints

How I did my BCS Exam :)

Hello Everyone ,

I know you all must be getting ready for the battle in few weeks.

Twelve years ago , in 2006 April , I too was just like you and making time tables, revision notes , past paper questions , no pay leaves (talk about it ! )

if you are able to read in sinhala, just spend a few minutes to read how I did my BCS exam in 2006  

I am sure it will bring you energy to work hard and pass the exam.. (feel free to comment )

Here is the link to my blog post :

http://sansaare.blogspot.com/2018/03/bcs.html

Hello All

We need to start papers from this week. are you all ready with printed papers ? please bring them .

Lesson on 24th of February - Communications Management

Hello all ,
COmmunications is a common topic we have in PM .

COmmunication is of 2 types

• Formal Communications 
• Informal Communications 

Here is another categorization 

• Verbal Communication 
• Written Communications 
• Reports
• Forms 
• Proposals
• Requests 
• Plans 
• Diagrams 
• Specifications
• Codes 
• Emails 
• Text Messages
• Oral Communications 
• Meetings 
• Calls
• Presentations 
• Discussions 
• Chit Chats 
• Brainstorming sessions 
• video conferences 
• Non verbal communication
• Moods 
• Smileys 
• voice / tone / pitch / modulations

And here we talk about the different types of reports 

1. Highlight reports

2. Exception Reports

3. End Stage reports 

4. Lesson Learnt reports 

5. Project Reviews 

6. Test Reports 

7. Cost Performance reports - EVM 

And different requests 

1. Leave requests (HR)

2. Change Requests ( Change Mgt )

Here is the material : 

https://www.dropbox.com/s/jhaqes9hmhwlxrr/COmmunications%20Management.pptx?dl=0

Here are some interesting resources for additional reading 

https://www.projectmanagement.com/blog-post/21224/Project-Communication-Management

http://www.softwareresearch.net/fileadmin/src/docs/teaching/SS06/PM/PMBOK10.PDF

http://www.pmstudy.com/trainingdocs2/projectcommunicationsmanagement.pdf

Lesson on 20th February - HRM

Hey all,
please find the ppt attached

HRM part 1 : https://www.dropbox.com/s/b3rizzssnqtjx5p/HRM%20part%201.pptx?dl=0

HRM Part 2 : https://www.dropbox.com/s/iddtkxffflt8mn9/HRM%20part%202.pptx?dl=0

Lesson on 3rd February

Hi all ,
we were learning cost management on 3rd february ,

do remember to try out Sep 2017 Question 2 at home. Its totally about cost management / estimation techniques

Sep 2017 A2

a) Describe the steps commonly used in estimating project effort by analogy.    (10 marks)
b) Describe any THREE disadvantages when attempting to estimate by expert judgement. (9 marks)
c) Describe any TWO productivity drivers you might consider when estimating the effort required to complete an IT project.  (6 marks)

Sep 2017 A3

a) Cost monitoring is used in project progress monitoring and control. In relation to project monitoring explain the following terms:
i) Planned Value (PV) (4 marks)
ii) Actual Cost (AC) (4 marks)
iii) Schedule Performance Indicator (SPI)  (4 marks)
iv) Earned Value (EV) (4 marks)

b) Explain the basic approach in using any function point analysis technique for measuring development project size. (9 marks)

Lesson on 13th February - Risk Management and Quality Mgt

Hello all ,

We have been learning the following lessons today .
Access the slide show for risk management ;

https://www.dropbox.com/s/n2jlwzgtk25hylv/Risk%20Management%20updated%20ppt.ppt?dl=0

Quality Management lecture slide

https://www.dropbox.com/s/ps162jyzzivlq4l/PROJECT%20QUALITY%20MANAGEMENT.pdf?dl=0

As you can see , we have already done lot of questions on past papers ;
please keep writing the answers.

Ms.Dilshara